Appointment Setter & Personal Assistant
Be the organizing force behind a creative production house—connecting top brands with our team and keeping every schedule, call, and shoot running seamlessly.
Location: Clifton Block 2, Karachi (Onsite)
Working Days: Monday to Saturday
Working Hours: 10:30 AM – 7:00 PM
Employment Type: Full-time
About the Role:
We are seeking an organized, articulate, and proactive "Appointment Setter & Personal Assistant" to join one of our client's team at their production house. In this dual role, you will act as the primary point of contact for incoming client communications, prospect leads to schedule production meetings, manage executive schedules, and handle day-to-day administrative documentation.
The ideal candidate possesses fluent English communication skills, strong interpersonal etiquette, and the ability to maintain smooth daily workflows in a fast-paced media and production environment.
What You'll Do?
Appointment Setting & Communication
Handle all incoming inquiries, screen calls, and direct client communications to the appropriate team members.
Perform targeted outreach and follow-ups with potential clients, brands, agencies, and partners to schedule pitch meetings, pre-production briefings, and shoot dates.
Qualify incoming leads and maintain an up-to-date log of prospective projects and client interactions.
Calendar & Schedule Management
Manage executive calendars, coordinate meeting details, and ensure zero scheduling conflicts for production shoots, client reviews, and internal team catch-ups.
Send timely meeting reminders, agendas, and venue details to clients and production teams.
Coordinate logistics and hospitality arrangements for client meetings hosted at the studio.
Documentation & Administrative Support
Draft, proofread, and format formal professional correspondence, including client emails, meeting minutes, project briefs, proposals, and agreements.
Maintain organized digital and physical filing systems for production contracts, vendor invoices, client lists, and call sheets.
Assist with basic administrative tasks to ensure smooth day-to-day office operations.
Who You're?
Education: Bachelor’s degree in Communications, English, Mass Communication, or a related field.
Experience: 1–2 years of experience in an executive assistant, appointment setting, receptionist, or customer-facing administrative role (experience in a production house, creative agency, or media firm is a strong plus).
Language Skills: Fluency in English (both spoken and written) with clear articulation and professional email etiquette.
Tech-Savvy: Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar, Drive), and scheduling tools.
Soft Skills: Excellent organizational skills, keen attention to detail, strong time-management capabilities, and a polished, professional demeanor.
About Sperton:
Sperton Pakistan is part of Sperton Global, a recruitment and consulting company with an international reach. We are committed to helping our clients achieve success in their hiring processes, finding the right people for the right positions.
- Location
- Pakistan
- Employment type
- Full-time
- Job location
- Clifton Block 2, Karachi
Workplace & Culture at Sperton
At Sperton, we believe that great results come from great people.
Our culture is built on trust, collaboration, and a shared passion for delivering quality in everything we do.
We are a Norwegian-owned international company with colleagues across Europe, Asia, and the USA, working together seamlessly across time zones and cultures. Our teams are diverse, yet united by the same goal — to connect people and companies in meaningful ways.
We value openness, initiative, and continuous learning. Everyone at Sperton is encouraged to take ownership, share ideas, and challenge existing ways of working to make our solutions even better.
Even though we operate globally, our approach is personal. We take pride in creating a supportive and inclusive environment where people feel heard, respected, and motivated to grow — both professionally and personally.
