We are seeking a motivated and detail-oriented Assistant Manager Proposals to join our team. This is a fantastic opportunity for a proposals or bid specialist with strong communication and coordination skills, eager to actively contribute to winning new business and supporting organisational growth. If you excel in working with cross-functional teams, managing tight deadlines, and producing high-quality tender submissions, we encourage you to apply!

Key Responsibilities – Proposal Management and Bid Coordination

• Coordinate, prepare, and submit compelling proposals, tenders, and bids in response to client requirements and RFPs/RFQs.
• Collaborate with subject matter experts, commercial, legal, and technical teams to gather necessary inputs, ensuring accuracy and compliance in all proposal documents.
• Track proposal progress, manage timelines, and ensure timely submission of all deliverables as per client specifications.
• Review and analyse client requirements, bid documentation, and contract terms to identify areas of risk and opportunity.
• Maintain and update a library of standard documents, templates, and supporting materials for efficient proposal preparation.
• Support post-submission queries, clarification requests, and negotiations in collaboration with the sales and business development teams.
• Ensure all proposal and bid processes follow internal controls, quality standards, and company branding guidelines.
• Assist in coordinating kick-off meetings, lessons learned, and debriefs for continuous process improvement.

Essential Skills and Experience – Proposals, Bids, and Communication

• Proven experience in proposal, bid, or tender management, ideally within a technical, engineering, or commercial environment.
• Strong written and verbal communication skills, with ability to convey complex information clearly and persuasively.
• Excellent organisational and multitasking abilities, with high attention to detail and accuracy.
• Stakeholder management and teamwork skills, able to engage with colleagues at all levels and across departments.
• Proficiency with Microsoft Office Suite and document management systems; experience with proposal automation tools is an advantage.
• Adaptability to manage multiple projects with shifting priorities and deadlines.

Qualifications and Desirable Attributes – Proposal Writing and Administration

• Bachelor’s degree in Business Administration, Commerce, Engineering, or a related field.
• Prior experience in supporting sales, business development, or project administration is desirable.
• Strong research and analytical skills to evaluate client needs and competitor offerings.
• Commitment to quality, confidentiality, and integrity in all tasks.

What We Offer – Growth and Team Inclusion

• Competitive salary aligned with market standards and experience.
• Supportive and inclusive workplace with a focus on personal development and learning.
• Opportunities to grow your career within proposal management and business support.
• Engaging, team-oriented environment where your ideas and contributions matter.

Application Process and Equal Opportunities

If you are excited to drive successful proposals and collaborate with high-performing teams, please submit your CV along with a brief cover letter outlining your interest and experience for the Assistant Manager Proposals role. Applications will be reviewed on a rolling basis.

We welcome and encourage applications from candidates of all backgrounds as an employer committed to diversity, equity, and inclusion.

Thank you for considering a career with us.