Job Description:  Vice President – Projects & Execution

Department: Projects & Execution (Construction & Execution)

Reports To: Managing Director / Director /COO

Location: Baner, Pune

1. Job Summary

The Vice President – Projects will be responsible for leading the end-to-end construction, execution, and delivery of residential and commercial real estate projects. The role involves strategic project planning, monitoring, quality control, vendor management, and team leadership to ensure that all projects are completed on time, within budget, and as per approved quality and safety standards. The VP will work closely with consultants, site teams, and internal stakeholders to ensure seamless coordination, efficient resource management, and adherence to organizational objectives.

2. Key Responsibility Areas (KRAs)

A. Project Planning & Strategy

·         Develop and manage comprehensive project schedules aligned with key milestones.

·         Collaborate with consultants (Architectural, RCC, MEP) to finalize technical drawings and BOQs.

·         Ensure accurate cost estimation and resource planning in line with project timelines.

·         Participate in contractor prequalification, evaluation, and finalization processes.

·         Implement project tracking mechanisms (MS Project / Primavera / ERP) for milestone monitoring.

B. Site Execution technology & monitoring

·         Supervise daily execution activities across sites to ensure timely progress.

·         Ensure adherence to GFC drawings, specifications, and construction standards.

·         Identify potential delays or risks and drive proactive resolution strategies.

·         Review daily and weekly site reports, highlighting critical issues to management.

·         Optimize manpower and material deployment through effective coordination.

·         Select right technology & communication methods for each activity.

C. Quality Assurance & Regulatory Compliance

·         Establish and enforce robust quality control systems and inspection procedures.

·         Ensure compliance with project specifications, safety norms, and regulatory guidelines.

·         Conduct quality audits, snag reviews, and third-party inspections periodically.

·         Support and coordinate acquisition of required statutory and safety approvals.

·         Promote continuous improvement in construction quality and sustainability practices.

D. Vendor & Contract Management

·         Oversee performance of contractors and subcontractors against agreed SLAs.

·         Verify contractor bills, certifications, and ensure compliance with contractual terms.

·         Track vendor productivity, safety performance, and adherence to quality benchmarks.

·         Manage contract variations, escalations, and dispute resolutions.

E. Team Leadership & Cross-functional Coordination

·         Lead and mentor project engineers, site managers, and supervisors.

·         Conduct regular project review meetings with site teams and consultants.

·         Collaborate with design, procurement, finance, and liaison departments to ensure smooth workflow.

·         Develop team capabilities through on-site training and technical mentoring.

·         Ensure alignment between site-level execution and corporate goals.

F. Reporting & Process Governance

·         Submit periodic reports to management on project status, cost variance, and risk factors.

·         Maintain project dashboards, MIS, and documentation in an organized format.

·         Identify and implement process improvements for operational efficiency.

·         Standardize construction and reporting templates across all projects.

3. Key Performance Indicators (KPIs)

KPI Area

Key Metrics / Indicators

Target / Expectation

Project Delivery

% of milestones achieved as per approved project schedule

≥ 95% on-time completion

Cost Management

Deviation between budgeted and actual cost

≤ 5% variance

Quality Assurance

% of work completed without NCR (non-conformance report)

≥ 98%

Safety Compliance

Frequency rate of safety incidents

Zero reportable incidents

Contractor Performance

% of contractors meeting SLA parameters

≥ 90%

Resource Optimization

Material utilization efficiency and wastage control

Within 3% of approved standards

Regulatory Approvals Support

Timely acquisition of required approvals / NOCs

100% as per timeline

Process Governance

Implementation of checklists, dashboards, and reports

100% adherence

Team Leadership

Staff productivity and retention rate

≥ 90% satisfaction and retention

Innovation / Process Improvement

No. of new systems or tools implemented annually

≥ 2 improvements per year

4. Competencies Required

• Strong project management and site execution capabilities.
• In-depth understanding of construction methods, BOQ, and resource planning.
• Proficiency in project tracking tools (MS Project / Primavera / ERP).
• Excellent leadership, analytical, and coordination skills.
• Knowledge of quality, safety, and environmental management systems.

5. Review & Appraisal

Performance will be reviewed quarterly and annually based on the achievement of KRAs and KPIs, aligned with project completion timelines, cost efficiency, and compliance standards. Variable pay will be linked to performance achievement as per the organizational policy grid.