Manager – HR & Administration

Location: Navi Mumbai

Function: Human Resources & Administration

Role Type: Full-time

Reporting to: Founder / COO / Functional Head

Compensation: ₹12 LPA CTC, depending on experience and fit

We are looking for a hands-on HR and Admin professional who can bring structure and consistency to HR operations, recruitment, employee coordination, compliance documentation and workplace administration.

Role Overview

The Manager – HR & Administration will be responsible for managing day-to-day HR operations and administration at TESSOL. This is a hands-on role suited for someone who can execute reliably, coordinate with multiple teams, maintain HR discipline and support business leaders on people-related processes.

The ideal candidate should have strong HR generalist experience, good follow-up discipline, exposure to admin activities and the ability to work with corporate, plant, operations and field teams. This role is suitable for someone currently working as an HR Manager / HR Generalist / HR Operations Manager / HR & Admin Manager and looking for broader ownership in a growing company.

Key Responsibilities

1. HR Operations & Employee Lifecycle

· Manage employee onboarding, joining formalities, employee documentation, confirmations, transfers, letters, attendance, leave records, payroll inputs and exits.

· Maintain accurate employee records, HR files and personnel documentation.

· Coordinate with finance and external partners for payroll inputs, statutory data and employee-related records.

· Ensure HR processes are completed on time and properly documented.

· Support employees and managers on HR policy, attendance, leave, documentation and process-related queries.

2. Recruitment & Hiring Coordination

· Coordinate hiring requirements with functional heads across corporate, plant, operations, sales, service and support teams.

· Handle sourcing, screening, interview scheduling, candidate coordination, offer follow-up and joining formalities.

· Maintain recruitment trackers and provide regular updates on open positions.

· Support managers in preparing job descriptions, interview feedback and candidate evaluation.

· Help build a pipeline for recurring roles in operations, sales, service, supply chain and support functions.

3. Employee Relations & Engagement

· Act as a point of contact for employee queries, workplace concerns, policy clarifications and routine HR issues.

· Build working relationships with employees across office, plant and field teams.

· Support managers in handling employee communication, discipline, feedback and basic performance-related concerns.

· Coordinate employee engagement activities such as celebrations, connect sessions, town halls, surveys and feedback discussions.

· Help maintain a positive, disciplined and professional work environment.

4. Performance Review Coordination

· Support the performance review process by coordinating timelines, forms, documentation and follow-ups.

· Maintain records of performance reviews, confirmations, feedback discussions and performance improvement plans.

· Follow up with managers and employees to ensure timely completion of review processes.

· Assist leadership with basic performance data and documentation when required.

5. HR Policies & Compliance Coordination

· Implement HR policies related to attendance, leave, travel, reimbursements, code of conduct, discipline, POSH and exits.

· Coordinate with consultants, finance and leadership for PF, ESIC, gratuity, shops and establishment, POSH and other applicable statutory requirements.

· Maintain HR registers, employee files, compliance documents and policy records.

· Support internal audits and compliance reviews by ensuring documentation is organized and updated.

· Create basic awareness among employees about HR policies and workplace conduct expectations.

6. Administration & Facilities Support

· Manage day-to-day office administration and employee support services.

· Coordinate housekeeping, security, pantry, stationery, office supplies, courier, visitor management, travel support and general facilities.

· Work with vendors for service delivery, billing follow-up, renewals and issue resolution.

· Ensure workplace cleanliness, discipline, seating arrangements and basic employee facilities are maintained.

· Support plant and operations teams with administrative coordination where required.

7. HR MIS & Reporting

· Prepare regular HR and admin reports covering headcount, open positions, hiring status, attendance, leave, attrition, payroll inputs, employee issues and admin expenses.

· Maintain trackers for recruitment, onboarding, exits, compliance, attendance and employee documentation.

· Provide timely updates to the reporting manager and leadership on HR process gaps, pending actions and people-related issues.

Experience

· 5–8 years of experience in HR generalist, HR operations, recruitment, administration or HR & Admin roles.

· Experience in manufacturing, logistics, engineering, cold chain, cleantech, startups or operations-led companies will be preferred.

· Experience working with corporate teams as well as plant / field / operations employees will be an advantage.

· Prior experience managing vendors, facilities or admin coordination will be useful.

Education

· MBA / PGDM in Human Resources, Industrial Relations, Personnel Management or equivalent preferred.

· Graduate candidates with strong HR and admin experience may also be considered.

· Exposure to labor law, statutory compliance, POSH or HR operations will be an added advantage.

Must-Have Skills

· Strong HR operations and employee lifecycle management experience.

· Good recruitment coordination and onboarding capability.

· Ability to maintain accurate HR records and documentation.

· Basic understanding of statutory compliance coordination.

· Employee relations maturity and ability to handle routine workplace issues.

· Good administration and vendor coordination skills.

· Strong follow-up discipline and execution orientation.

· Comfort with Excel / Google Sheets, trackers and HR MIS.

· Ability to work with employees across levels.

· Practical, hands-on and dependable working style.

Preferred Attributes

· Experience in a startup or growing company.

· Comfort working in a fast-paced and evolving environment.

· Ability to create simple processes and maintain discipline.

· Balanced approach between employee support and business requirements.

· Comfort working with both white-collar and blue-collar / grey-collar teams.

· Good communication skills in English and Hindi. Marathi will be an added advantage.

Success Measures

· Timely completion of onboarding, exits and HR documentation.

· Accurate payroll inputs, attendance records and employee data.

· Improved hiring coordination and recruitment tracking.

· Proper maintenance of employee files and compliance records.

· Smooth day-to-day office administration.

· Timely resolution of routine employee queries and workplace issues.

· Regular and accurate HR MIS reporting.

· Improved discipline in HR processes, attendance and documentation.